Published 2026-09-26
Find the date, the kilometers, the work that was done, and the total you actually paid.
An invoice is a list of charges, not a story. Before you file it, you want five facts: who was paid, the date, the odometer, what was done, and the total.
Those five facts are also what a receipt scanner should propose. Checking them yourself is how you catch a bad read.
01
Plate, VIN, or both. If the invoice is for a different vehicle, do not log it against yours.
02
The odometer is sometimes in the header, sometimes only on the job line. If it is missing, your log's kilometer field stays blank.
03
Recommended next visit, 'customer declined,' and quoted items are not history. Only completed lines belong in the service row.
04
Parts are things that were fitted. Labor is time. A high total with no parts may still be fair. A parts list with no labor may be a parts-only sale. Know which you paid for.
05
The amount due is what you paid, including tax if tax was part of the bill. The next service line, if printed, is the reminder.
Shop supplies, environmental fees, and disposal charges are small lines that are still part of the total. Do not subtract them unless they were removed from the bill.
A discount should already be in the total. Log what left your account, not the price before the discount, unless you are keeping both in the note.
Write one service row in plain language, attach the photo, and set the next due mark if the page has one. RPMBase is built so that photo can become the draft, and you still confirm those fields.
If a line looks wrong, ask the shop before you treat the invoice as the history of the car. The log should follow the corrected bill.
Translate the job into words you will recognize later. Keep the original photo so the shop's wording is still there.
Usually no. One visit, one row, with the jobs named. Split rows when the next due dates are different and you intend to be reminded of each.
